Veterinary Teaching Hospital Business Manager

Company: University of Georgia
Location: Athens
Posted on: May 3, 2025

Job Description:

Posting Details



Posting Details




Posting Number
S13465P


Working Title
Veterinary Teaching Hospital Business Manager


Department
VetMed-VTH Administration


About the University of Georgia
Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education . The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly formed School of Medicine.


About the College/Unit/Department
The University of Georgia College of Veterinary Medicine, founded in 1946, is dedicated to training future veterinarians, providing services to animal owners and veterinarians, and conducting investigations to improve the health of animals as well as people. The college benefits pets and their owners, food-producing animals, and wildlife by offering the highest quality hospital and diagnostic laboratory services. Equipped with the most technologically advanced facilities located on a university campus, the college is dedicated to safeguarding public health by studying emerging infectious diseases that affect both animal and human health.The College of Veterinary Medicine values all members of the university community, recognizing that differences in experience and culture can only lead to a more well-rounded, accepting academic environment as embodied in our Principles of Community (> )


College/Unit/Department website
https://vet.uga.edu/hospital-and-primary-care/


Posting Type
External


Retirement Plan
TRS or ORP


Employment Type
Employee


Benefits Eligibility
Benefits Eligible


Full/Part time
Full Time


Work Schedule



Additional Schedule Information
General business hours of Monday-Friday, 8am-5pm.


Advertised Salary
Commensurate with experience


Posting Date
04/09/2025


Open until filled
Yes


Closing Date



Proposed Starting Date
06/01/2025


Special Instructions to Applicants



Location of Vacancy
Athens Area


EEO Policy Statement
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ().


USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at .

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at .





Position Information




Classification Title
Business Operations Professional


FLSA
Exempt


FTE
1.00


Minimum Qualifications
Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.


Preferred Qualifications

• 
  
• Experience using Peoplesoft platforms
  
• 1+ years experience within a hospital accounting setting
  
• 1+ years experience with Accounts Payable responsibilities
  
  
  
  
  
  
  Position Summary
  The Veterinary Teaching Hospital (VTH) Business Manager will play a crucial role in managing and optimizing the financial operations within the University of Georgia Veterinary Teaching Hospital. The business manager will collaborate closely with veterinary staff, administrative teams, and external vendors on important VTH financial processes. The VTH Business Manager will be responsible for processing invoices, reconciling statements, maintaining accurate financial records, handling inquiries related to accounts payable, managing maintenance contract processing and renewals, managing consulting agreement processing and renewals, participating in monthly reconciliation of departmental accounts, expenses, and purchase orders, and support internal auditing processes. The business manager will work with other departments to resolve discrepancies and ensure compliance with university policies and procedures. Additionally, the business manager will work with the VTH financial team and the VTH administrative team to improve operational efficiency and reduce waste.
  
  
  Knowledge, Skills, Abilities and/or Competencies
  
  • 
    
  • Strong attention to detail and accuracy in data entry and financial reporting.
    
  • Proficiency in accounting software and Microsoft Office Suite, particularly Excel.
    
  • Excellent organizational and time management skills.
    
  • Strong communication and interpersonal skills, with the ability to work collaboratively with various departments.
    
  • Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
    
    
    
    Physical Demands
    
    • 
      
    • Lift 35 lbs.
      
    • Travel to interoffice departments to communicate or deliver materials.
      
    • Travel within campus range or locally to pick up materials.
      
    • Repetitive motions and actions.
      
    • Typing on a keyboard and viewing a computer screen for extended periods of time.
      
      
      
      Is driving a responsibility of this position?
      No
      
      
      Is this a Position of Trust?
      Yes
      
      
      Does this position have operation, access, or control of financial resources?
      Yes
      
      
      Does this position require a P-Card?
      Yes
      
      
      Is having a P-Card an essential function of this position?
      Yes
      
      
      Does this position have direct interaction or care of children under the age of 18 or direct patient care?
      No
      
      
      Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)
      Yes
      
      
      Credit and P-Card policy
      Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the .
      
      
      Background Investigation Policy
      Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the .
      
      
      
      
      
      Duties/Responsibilities
      
      
      
      
      Duties/Responsibilities
      
      • 
        
      • Prepare and process payments to vendors via appropriate payment source.
        
      • Verify and investigate accuracy of invoices.
        
      • Ensure timely payment of invoices in accordance with agreed-upon terms and university policies.
        
      • Manage consulting agreement processing and renewals
        
        
        
        
        
        Percentage of time
        45
        
        
        
        
        Duties/Responsibilities
        
        • 
          
        • Complete month-end closing activities, including reconciling accounts payable transactions and preparing relevant reports.
          
        • Complete monthly reconciliation of departmental accounts, hospital expenses/purchase orders, and open encumbrances.
          
        • Maintain organized and accurate records of all account payable activities, ensuring that documentation is readily available for audits.
          
        • Reconcile the Veterinary Teaching Hospital's change fund, petty cash, and purchase card transactions.
          
          
          
          
          
          
          Percentage of time
          20
          
          
          
          
          Duties/Responsibilities
          
          • 
            
          • Work closely with the VTH Equipment Manager and VTH Sr Financial Manager to manage and oversee the processing and renewals of maintenance contracts.
            
          • Maintain accurate and up-to-date records/spreadsheets of maintenance contracts.
            
            
            
            
            
            
            Percentage of time
            15
            
            
            
            
            Duties/Responsibilities
            
            • 
              
            • Manage vendor relationships regarding payment status, invoice inquiries, and resolving discrepancies.
              
            • Reconcile vendor statements and resolve any discrepancies promptly.
              
            • Provide excellent customer service to internal and external stakeholders, addressing any concerns or issues in a timely manner.
              
            • Collaborate with hospital departments to ensure proper coding and approval of expenses.
              
              
              
              
              
              Percentage of time
              10
              
              
              
              
              Duties/Responsibilities
              
              • 
                
              • Complete general administrative tasks and special projects as needed relating to financial operations.
                
              • Identify opportunities for process improvements and contribute to enhancing the efficiency of accounts payable operations.
                
              • Ensure compliance with university policies, state and federal regulations, and GAAP (Generally Accepted Accounting Principles).
                
              • Complete position funding changes and Express Direct Retro Requests.
                
              • Ensure proper calculation and reporting of sales tax on applicable transactions while maintaining accurate records of sales tax liabilities and payments.
                
                
                
                
                
                
                Percentage of time
                10
                
                
                
                

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